Founded over 55 years ago, the Seaboard Transport Group is a privately held organization comprised of numerous transport brands across Canada and the United States. Seaboard is a recognized leader in the Bulk Truckload Industry and the recipient of numerous awards for Customer Service, Safety and Innovation. The Seaboard Transport Group of Companies has grown by providing excellent service to clients in both the petroleum and chemical industries.

The Seaboard Transport Group of Companies uses continuous improvement ideologies and industry-leading in-truck technology to ensure we consistently deliver reliable and sustainable service.  It is our commitment to transportation excellence that has fueled our growth to become one of North America’s largest leading bulk carrier.

As a family-owned business the members of the Seaboard Transport Group work together as a unit filled with transportation enthusiasts on the road, on the ground and in the office. Join us today as we are currently hiring a Fleet Coordinator based in North York, ON.

Position Overview: The Fleet Coordinator plays a critical role in supporting the day-to-day operations of the Maintenance Department across all divisions. This role is responsible for ensuring timely and cost-effective repairs, maintaining compliance with maintenance standards, and supporting operational efficiency. The Fleet Coordinator serves as a key point of contact between internal teams, vendors, and drivers to minimize downtime and keep equipment road-ready. This position requires strong organizational skills, proactive communication, and the ability to manage competing priorities in a fast-paced, dynamic environment.

Responsibilities:  

• Approve purchase order requests and enter purchase orders (POs) in system
• Review and respond to daily emails, requests, and maintenance-related issues
• Respond to equipment breakdowns across all divisions during night shift operations
• Adjust and maintain TMW File Maintenance Expirations
• Update Retorque and PNET down reports for all divisions daily
• Work closely with General Managers, Operations Managers, Dispatch teams, and drivers to ensure timely repairs and minimize downtime
• Identify, address, and follow up on preventative maintenance (PM) service failures or issues
• Manage and coordinate outside vendor repairs to ensure cost-effective solutions, prioritizing internal shop repairs when possible
• Schedule and coordinate service with external vendors
• Update and maintain equipment records through Customer terminal management systems – CTI (IOL), and Load2Day (Shell & Suncor)
• Monitor maintenance budgets daily; review and approve maintenance spending in partnership with VPs and GMs
• Build strong working relationships with VPs, GMs, Operations Managers, Shop Managers, and other key stakeholders across all business divisions
• Communicate with Shop Managers daily regarding equipment status, shop activities, and repair updates
• Ensure compliance with retorque requirements and PNET down procedures
• Perform nightly yard checks and report findings accurately
• Provide timely and accurate daily updates to leadership and key stakeholders
• Complete special projects as assigned by senior management
• Maintain clear, consistent, and proactive communication across all levels of the organization
• Perform other duties as assigned

Qualifications and Experience: 

• Post-secondary education in Business, Engineering, or a related field
• Highly organized with a focus on driving process efficiency and continuous improvement
• Advanced computer skills, particularly in Microsoft Outlook and Excel
• Ability to work effectively in a fast-paced, high-pressure environment
• Self-motivated and confident in making independent decisions
• Strong relationship-building skills with both internal teams and external vendors
• Detail-oriented with strong problem-solving abilities
• Excellent verbal and written communication skills
• Bilingual (English/French) considered an asset
• Previous experience in the transportation or logistics industry considered an asset

To apply please submit your resume via this ad.

We are committed to employment equity and welcome applications from women, visible minorities, aboriginal people and persons with disabilities.

For candidates who require accommodation for disabilities through the application and hiring
process, please contact us at Recruiting@seaboard.acl.ca or 902-468-4447 to access support.